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Document Management System (DMS)

A Document Management System (DMS) is a digital solution that helps organizations store, organize, manage, track, and share documents efficiently and securely. It captures, stores, manages, and controls electronic documents and scanned images of paper-based information. It serves as a centralized repository that makes document retrieval simple and efficient.
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Key Features

  • Store Securely at AWS

    All documents are hosted securely on Amazon Web Services (AWS), ensuring the highest level of data protection, reliability, and scalability. With built-in redundancy and encryption, your data remains safe from unauthorized access, hardware failures, and natural disasters.

  • Cloud-Based Access

    The system offers anytime, anywhere access through web browsers. Whether users are on campus or working remotely, they can easily upload, view, and manage documents in real time, enabling seamless collaboration across departments.

  • Centralized Document Repository

    All institutional files and records are stored in a single, centralized, and searchable repository. This eliminates the hassle of maintaining multiple storage locations and ensures that authorized users can retrieve important documents quickly from any location with an internet connection.

  • Metadata & Tagging

    Each document can be tagged with relevant metadata, such as document type, department, date, or keywords. This feature simplifies document categorization, allowing users to filter and locate files with precision. Additionally, documents can be easily downloaded for offline use when necessary.

  • Advanced Search Functionality

    The system includes a powerful search engine that enables users to locate documents instantly using file names, keywords, content, tags, metadata, or even upload dates. This advanced search capability drastically reduces the time spent looking for specific documents.

  • Access Control & Permissions

    The DMS allows administrators to define role-based access permissions, ensuring that only authorized users can view or edit specific documents. This helps maintain data confidentiality, comply with institutional policies, and prevent unauthorized access or misuse of sensitive information.

  • Audit Trail & Activity Logs

    Every action within the system is automatically recorded in a detailed audit log, capturing uploads, edits, views, and deletions. These activity logs enhance accountability, support compliance audits, and provide transparency into how and when documents are being accessed or modified.
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85+

Colleges

3.1 Million+

Student Process

25

Years of Experience